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ELDA Newsletters Privacy Policy

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Preamble

Data protection is a priority for the ELDA Team.

We make our best efforts to ensure that our processing of your personal data complies with the General Data Protection Regulation (Regulation (EU) 2016/679, hereinafter: GDPR) and with specific regulations applicable in France.

The purpose of this page is to provide you with information regarding the processing of your personal data for the purposes of our Newsletters.

I.    Who Are We and How to Contact Us?

Evaluations and Language resources Distribution Agency (ELDA)
9 Rue des Cordelières
75013 Paris
privacy@elda.org

II.    What Data Do We Process to Send Our Newsletters and How We Collect Them

The only piece of personal information related to you that we process to send our newsletters is your e-mail address.
The e-mail addresses we use to send our newsletters can be obtained in several ways:

  • either in the registration process, when you register to one of the events that we organize on a regular basis, including the LREC conference;
  • or when you contact us via e-mail to request information about our services and resources;
  • or when you meet a member of our team in professional context and personally communicate to him or her your e-mail address (e.g. by exchange of business cards).


We interpret such behavior as an expression of interest in our activities, and therefore include your e-mail address on our newsletter lists.

III.    Why Do We Process Your Data?

We send our newsletters (which involves processing of your personal data) regularly in order to keep you informed about new language resources available in our catalogue, recent progress in our projects, the many events we organize and co-organize, and other developments you (as a member of the language resources community) may find interesting.

IV.    Legal Basis for Processing

We process your personal data on the basis of art. 6(1)(a) of the GDPR, i.e. with your consent for the specific processing purpose. Your consent for the processing of your e-mail address is express or implied from your behavior (one of the actions listed in section II of this document).
In special circumstances, we may process your personal data on the basis of art. 6(1)(f) of the GDPR; in such rare cases, our legitimate interest in carrying out the processing is to provide a better service to all members of the language resources community.

V.    Data Storage Period

We will store your e-mail address for as long as we keep sending newsletters. However, you are free to ask us to erase your e-mail address from our lists at any moment. In such a case, your e-mail address will be deleted within a reasonable period of time.

VI.    No Transfer

The list of e-mail addresses that we send our newsletters to is stored on our servers in Paris, France and will not be transferred to anyone.

VII.    No Automated Decision-Making

We do not use any form of profiling or automated decision-making.

VIII.    Your Rights with Regards to the Processing of Your Personal Data

The GDPR grants you some important rights with regards to the processing of your personal data. These rights are summarized below (you are invited to consult the relevant articles of the GDPR for more information):

a)    right of information (art. 13 and 14 of the GDPR): you have the right to be provided with certain information about the processing of your personal data. We did our best to include all this information in this Privacy Policy; the main purpose of this document is to safeguard your right of information;

b)    right of access (art. 15 of the GDPR): you have the right to obtain from us confirmation as to whether we process your personal data, as well as information on the categories of data we process, how and why we do that etc. You can also request a copy of your personal data that we process, for which we may charge you a reasonable fee based on administrative costs. In order to exercise your right of access, contact us at privacy@elda.org;

c)    right to rectification (art. 16 of the GDPR): if your personal data that we process are incomplete or inaccurate, you have the right to obtain from us rectification of such data without undue delay. In order to exercise your right to rectification, contact us at privacy@elda.org;

d)    right of erasure (right to be forgotten – art. 17 of the GDPR): in certain circumstances (e.g. if we process your data unlawfully or unnecessarily) you may obtain from us erasure of your personal data;

e)    right to restriction of processing (art. 18 of the GDPR): in certain circumstances (e.g. if you contest accuracy of your data that we process or lawfulness of the processing) you may obtain from us restriction of processing of your data. Such data will not be erased, but in principle can only be processed with your consent;

f)    right to data portability (art. 20 of the GDPR): you may request us to transmit your data that we process to another controller in a structured, commonly used and machine-readable format;

g)    right to object (art. 21 of the GDPR): if you did not consent to the processing, or if it is not necessary to comply with a legal obligation, you may always object to it, in which case we shall no longer process your data;

h)    right not to be subject to automated individual decision-making, including profiling (art. 22 of the GDPR): you have the right not to be subject to automated individual decision-making, including profiling. As expressly stated above, we do not resort to such activities.
Moreover, you have the right to:

i)    withdraw your consent to the processing of your personal data at any time (art. 7(3) of the GDPR) by contacting us at privacy@elda.org. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal;

j)    lodge a complaint with a supervisory authority.